Invoices & documents
Email Signature Generator
Make a clean, professional email signature in a minute. Add your name, title, company, phone, email, website and LinkedIn, pick a brand colour and layout, then copy it straight into Gmail, Outlook or Apple Mail. It uses simple HTML tables, so it looks right in every inbox.
How to use the Email Signature Generator
- Fill in your details.
- Choose a layout and accent colour.
- Add a photo or logo link (optional).
- Press Copy signature and paste it into your email settings.
Formula
Example
Jordan Lee, Sales Manager at Northwind Supply Co., with phone, email and website in a classic layout with a blue divider line.
Where to paste it
- Gmail: Settings → See all settings → General → Signature
- Outlook: Settings → Mail → Compose and reply → Email signature
- Apple Mail: Settings → Signatures
Keep it simple
- 3-5 lines is enough
- One accent colour
- Small images under 100 px wide
- No quotes or long legal text unless required
Related free tools
Frequently asked questions
Why does my photo not show?
Images must be hosted at a public https link. Uploading a file is not possible in a signature.
Will it work on mobile?
Yes, the table layout displays well on phones.
Is it saved?
Your details stay in this browser.
Can I edit the HTML?
Yes - press Copy HTML code and edit it in any editor.
Results are estimates for planning. Your inputs stay in your browser and are not sent to Soft2Cloud.
Last updated: November 2026