Invoices & documents
Purchase Order Generator
Send suppliers a clear, professional purchase order in minutes. Fill in your company and vendor details, PO number and delivery date, add items with SKU, quantity and price, and print or save the PO as a PDF. Your details are remembered in this browser for next time.
How to use the Purchase Order Generator
- Enter your company and vendor details.
- Add the PO number, date, delivery date and terms.
- Add each item with SKU, quantity and unit price.
- Press Print / Save as PDF.
Formula
Example
A small office orders 10 boxes of paper at $32.50 and 4 toner cartridges at $68: subtotal $597.
Why use purchase orders?
- Clear record of what was ordered and agreed
- Match against the invoice and delivery (three-way match)
- Control spending and approvals
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Frequently asked questions
Is a PO a legal contract?
Once the vendor accepts it, it generally becomes a binding agreement.
PO vs invoice?
The buyer sends a PO; the seller sends an invoice after delivery.
Are my details saved?
Only in this browser on this device.
Can I add my logo?
Type your company name and details in the first box. For logos on every document, Soft2Cloud POS and ERP software print your branding automatically.
Results are estimates for planning. Your inputs stay in your browser and are not sent to Soft2Cloud.
Last updated: November 2026