Invoices & documents
Work Order Generator
Plumbers, electricians, HVAC techs and repair shops can create a clear work order on any device. Record the customer and job, the work requested and performed, labor hours and parts, then print it for a customer signature.
How to use the Work Order Generator
- Enter your business and the customer details.
- Add the work order number, technician and priority.
- Describe the work requested and performed.
- Add labor and parts, then print for a signature.
Formula
Example
An AC repair: $95 diagnostic + 1.5 hours at $110 + a $48 capacitor = $308 before tax.
Good work order habits
- Get a signature before starting extra work
- Note serial numbers of equipment
- Attach photos in your job system
- Turn the work order into an invoice when the job is done
Who uses work orders
- AC, solar and electrical technicians
- Plumbers, painters and repair shops
- Facility and maintenance teams in offices and factories
- IT support and computer repair
What a good work order includes
A clear description of the job, the address, the technician, the date, labour hours, parts with prices, and the customer’s signature. This protects both sides: the customer sees exactly what was done, and you have proof if there is a dispute later.
From work order to invoice
When the job is done, turn the work order into an invoice for payment. If you handle many jobs a week, Soft2Cloud can set up software that assigns jobs to technicians, tracks parts and sends invoices automatically.
Related free tools
Frequently asked questions
Can I turn this into an invoice?
Use our invoice generator, or Soft2Cloud software to do both automatically.
Is it saved?
Yes, in this browser until you start a new one.
Can I print on a phone?
Yes - use your phone's Print or Share → Save as PDF.
Does it work offline?
Once the page is loaded, yes.
Can I add parts and labour on separate lines?
Yes. Each line has its own hours or quantity and rate.
Is the customer signature required?
It is optional but recommended, especially for extra work agreed on site.
Results are estimates for planning. Your inputs stay in your browser and are not sent to Soft2Cloud.
Last updated: November 2026